Geneva Call is looking for a Project Officer in Philippines
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Geneva Call is a neutral and impartial non-governmental organization dedicated to promoting respect for international humanitarian norms in armed conflict and other situations of violence. Geneva Call is currently focusing its efforts on banning the use of anti-personnel mines, protecting children from the effects of armed conflict, prohibiting sexual violence in armed conflict and the protection of the medical mission.
Geneva Call has been engaged in the Philippines since 2000 to promote humanitarian norms among armed actors and communities. Most recently, a campaign ‘conflict has rules too’ was launched to raise awareness on these norms more broadly. In 2018, Geneva Call decided to establish a physical presence in the Philippines with an office in Cotabato City.
Main Objective: Under the supervision of the Country Director (CD) for the Philippines and Thailand, the Project Officer contributes to the operations of the Geneva Call in the Philippines by supporting the design, and taking the lead in implementing and managing of project(s) according to the programme plans, internal procedures and guidelines as well as donor requirements. S/he is expected to take the lead with specific project activities in the field.
RoleThe Project Officer works under the supervision of the Country Director under the current structure Reports to Country Director (CD), interacts with Programme team and Admin/Finance/HR in mission Local and international civil society/NGOs; field-based stakeholders; communities; civilian and military authorities
ActivitiesCore Responsibilities: Under the supervision of the CD, the Project Officer is responsible for the implementation and management of project(s) in accordance to the work plan, budget(s), donor requirements and internal procedures; I. Security
- Monitor the security situation vis-à-vis the project, project partners and Geneva Call, preparing risk assessments and suggesting mitigating measures to the CD and following up on incidents as necessary;
- Participate in the drafting of annual and monthly programme plans, budgets, and monitoring plans in consultation with CD and other team members;
- With the approval of CD, release resources to partners/projects as per approved plans and agreements and reimbursement and/or liquidation of project expenditures;
- Ensure partner capacities are assessed before project implementation and appropriate support is provided to fill identified gaps;
- Monitor and report on all project expenses of budgets and available funding, including supporting documents;
- Responsible for quality project implementation and monitoring in accordance with Geneva Call and donor work plans, budget and procedures;
- Monitor and report on the implementation of all project activities, outputs and outcomes, submitting required reporting and documentation accurately and on time including supporting local partners in their reporting and ensuring their reports follow GC formats;
- Manage safe-keeping of information and knowledge, including filing of programme documents and materials;
- Collect and analyse through regular field missions information relating to the context, conflict situation, humanitarian needs and potential impact on Geneva Call’s work in project area(s) and relay this to CD.
- Assist CD in engaging senior officials and other key stakeholders;
- Support Country Mission to produce external communications materials in coordination with CD and global/regional Communications team(s);
- Draft speaking points and messages for CD and other Country Team members;
- Provide material (photos, videos, stories from the field) about the project and timely reports to showcase project outcomes and achievements;
- Support implementation of communications strategy including activities, campaigns, events and other initiative.
- Attend and represent Geneva Call as required at conferences, seminars and other foras of interest to the organisation;
- Perform any other tasks as assigned by the line manager.
- Completed degree of Higher Education in relevant field such as Political or Social Science, International Humanitarian Law or Human Rights
- At least 3 years in a humanitarian/human rights/protection organisation working in conflict-affected areas;
- Experience in reporting, monitoring and research;
- Knowledge of and/or work experience in Gender and Protection;
- Knowledge and experience in designing and implementing training programmes;
- Demonstrable knowledge of issues of humanitarian affairs and capacity for in-depth analysis;
- Experience in developing professional relationships with various stakeholder groups and working in a neutral and objective manner;
- Experience working with international organisations preferred;
- IT tools (MS office, Excel, Email)
- Required: Excellent English and Tagalog;
- Preferred: fluency in local dialects such as Maguindanaoan, Iranun, Maranao, Bisaya, Ilonggo
- Understanding and respect for organizational principles, vision, mission and confidentiality;
- Strong logic and organizational skills, flexibility and adaptability to change;
- Ability to take responsibility, proactive and efficient functioning, strong communication skills;
- Ability to work in a team and multicultural environment;
- Accuracy and reliability, ability to meet deadlines under pressure;
Conflict of InterestAny candidate affiliated to or openly supporting one or more interest groups contrary to the principles and values of the Foundation, or whose previous activity could cause difficulties for the safety of women and men co-workers at Geneva Call will be excluded from this selection process. The employee will be accountable for the responsibilities and the competencies, in accordance with the Geneva Call Performance Management guidelines. The following documents will be used for performance reviews:
- Job Description
- Action plan
- Performance Review Template